The Shipping Corporation of India was established on 2nd October 1961 by the amalgamation of Eastern Shipping Corporation and Western Shipping Corporation. Starting out as a marginal Liner shipping company with just 19 vessels, the SCI has metamorphosed into a conglomerate having 74 ships of 5.85 million DWT as on 01.01.2014 with substantial interests in 10 different segments of the shipping trade.

The particulars of its organization, functions and dutiesBack

VISION To emerge as a team of inspired performers in the field of maritime logistics, Offshore, Port and Terminal Management, serving Indian and global trade.

MISSION To serve India’s overseas and coastal seaborne trade as its primary flag carrier, and be an important player in the field of global maritime logistics with focus on:

* Maintaining its ‘Numero Uno’ position in Indian Shipping.

* Establishing a major global presence in energy-related, dry bulk and niche container shipping markets.

* Evolving reliable and cost-effective business models to exploit emerging opportunities in maritime and allied industries.

* Achieving excellence in Quality, Occupational Health, Safety and Environmental Management Systems.

OBJECTIVES The Shipping Corporation of India Ltd. works to fulfill its objectives as mentioned below: • To provide its clientele safe, environmental sustainable, reliable, efficient and quality shipping services, complying with all legal and other requirements. • To be an optimally profitable, viable, ethical and socially responsible commercial organization contributing to the national economy by securing a reasonable return on capital and serving the nation’s needs. • To own or acquire an adequate, well designed and efficient fleet to cater to the demand of global maritime trade through options like leasing, demise charter, joint ventures and other innovative financial measures. • To be major player in India’s offshore and other marine activities and to continue to explore opportunities for diversification for steady growth of the Company. • To enhance competency and professionalism among its fleet and shore personnel through effective and dynamic Human Resource Management. • To continually improve its efficiency in process and technology, adopting various measures including E-governance and optimum use of Information Technology. • To minimise risks and environmental impacts for achieving Safety, Health and Environmental performance.

ORGANIZATIONAL SET UP:

SCI is organized into 3 operating divisions supported by 2 service divisions. Each division headed at the corporate level by a full time Director forming a Corporate Group. The Corporate Group works under the overall direction and control of the Chairman & Managing Director. Apart from the above, important departments such as ISM & ISPS Cell, Board Secretariat and Vigilance Division report directly to Chairman & Managing Director.

The Board of Directors of SCI comprises of 14 posts. Presently, the Board is headed by the Chairperson and Managing Director who is full time Director. In addition to the Chairman and Managing Director, SCI has five whole time Directors. The remaining 8 Directors are non-executive Directors and out of those, two Directors represent the Government of India and seven are Independent Directors.

Organogram

Organogram

LINER AND PASSENGER SERVICES:

Liner Cargo service involves huge number of shippers and correspondingly huge number of consignees and hence, the Liner division comes in direct contact with the trading fraternity and is the public face of the SCI. By operating liner services from India to all major trading partners of India, the liner services has become the back-bone of the Indian EXIM trade. The presence of SCI in the Liner service has acted as a moderating factor on the shipping rates which would have been at the mercy of the foreign shipping lines but for the presence of the SCI. The L & PS division operates direct weekly container services from India to the UK Continent. It seamlessly links up Persian Gulf with East Coast of India and West Coast of India. SCI arranges carriage of breakbulk cargoes on space charter basis from various regions across the globe including USA, Europe and Far East which includes shipments of Over-Dimensional Cargoes (ODC) / Project cargoes / Heavy Lift cargoes / IMO Class I cargoes etc. and also containers. SCI also makes feeder arrangements with ‘Common Carriers’ between various destinations on the Indian subcontinent.

The L & PS division operates direct weekly container services from India to the UK Continent, Far East-Japan, Middle East- Gulf and East Africa. It also caters to the movement of Indian coastal cargoes in containers on the west coast of India. In the break-bulk sector, SCI operates a Joint Service with Rickmers Line, Germany for shipment of break-bulk / general cargo from European ports to India. The division also caters to carriage of break-bulk & project cargoes from various ports in the world to India & vice versa on space chartered vessels.”

Apart from the Liner services, the L&PS division also manages & operates passenger vessels and other specialized vessels belonging to Andaman & Nicobar Administration and other GOI bodies such as Department of Ocean Development & Geological Survey of India (Ministry of Steel & Mines). One of SCI owned passenger vessel is also operated in the A & N sector by the L&PS division.

BULK CARRIER AND TANKER DIVISION:

Bulk Carrier & Tanker Division (B&T), the largest profit centre of SCI, operates “State of the Art” and “Diversified” fleet comprising of vessels designed to carry dry, liquid and liquefied gaseous bulk cargoes. The diversity of B&T fleet plays a major role in hedging SCI’s business risk. The division broadly comprises of 3 segments viz. bulk carriers, tankers and specialized vessels:

Bulk Carriers: The diverse and versatile fleet is engaged in transportation of iron ore, coal, fertilizers, steel and other bulk commodities throughout the world, which are the mainstay of international bulk trade. Apart from catering to India’s Exim trade, our bulk carriers are also deployed for coastal movement of bulk cargoes and iron ore. Tankers: SCI’s crude oil tankers are primarily deployed to meet the demands of imported crude of Indian refineries along with coastal movement / storage of indigenous crude. They are also deployed on cross-trades world-wide. Product tankers are deployed for coastal movement, import requirements and also cross-trades world-wide. The fleet of various sizes makes it flexible enough to provide total logistic solution to the needs of the Indian Oil Industry. SCI holds “Numero Uno” position in carriage of crude oil and petroleum products amongst Indian shipping companies and has been instrumental in maintaining supply lines of crude oil and petroleum products even during wars and times of strike. Besides, SCI has pioneered ship-to-ship high seas lighterage operations with its diversified fleet and in-house expertise ensuring the maximum benefit of economies of scale while circumventing the infrastructural constraints on the Indian coast, adding to its capability in providing total logistics solutions under one roof. Specialized Vessels: These vessels are engaged in the transportation of import/ coastal movement of LPG. SCI is the first Indian shipping company to have heralded India’s entry into the highly technology oriented and capital intensive field of LNG tankers. SCI in alliance with its strategic partners owns and operates these tankers importing LNG, the fuel of the future, for Petronet. SCI plans to consolidate itself as a significant regional player in the field of LNG transportation.

TECHNICAL & OFFSHORE SERVICES DIVISION:

The Technical & Offshore Services (T&OS) Division is both a profit centre as well as a service centre in SCI. The Division primarily performs the function of vessel acquisition for the company and operations in the offshore segment. The functions of the T&OS Division can be broadly classified into the following areas: • Offshore Services Department • Commercial, Chartering & Contracts Department • Shipbuilding & Services Department • Technical Services (Fleet) Department. • Project Cell and Business Development & Alliance Cell.

SCI has been associated with the offshore oil industry for the past two decades. The Offshore Services Department has been shouldering the task of providing vital logistic support to the Indian Oil Industry in its indigenous offshore oil production/ exploration activities. SCI owns and operates 10 comprising of 6 Anchor Handling Towing cum Supply vessels (AHTSV); 2 Multipurpose Support Vessels (MPSV) and 2 Platform Supply Vessels (PSV).These vessels have been offering valuable support services to the Indian offshore oil industry. Apart from carrying out anchor handling and towing operations, these vessels also transport materials to offshore installations, support construction activities, act as fire fighting and rescue vessels, and assist in salvage activities.

SCI also undertakes Marine management and Operation Services (O&M) for various highly specialized offshore vessels of ONGC such as: 1. Multi Support Vessels 2. Well Stimulation Vessel 3. Geo-Technical Vessel 4. Diving Support Vessel 5. Mobile Offshore Drilling Unit (MODU)

Presently SCI takes care of operations and management of 13 vessels of ONGC (7 offshore support vessels; 2 MODUs and 4 specialized vessels). While the vessels are owned by ONGC, the operations and management of these vessels is done by SCI.

Commercial, Chartering & Contracts Department: This department looks after the commercial aspects of all owned and managed Offshore vessels; chartering of Offshore vessels; and enters into O&M and ancillary contracts.

The Technical Services (Fleet) Department assists the Profit Centres of the Company to achieve optimum performance of ships by way of arranging qualified/experienced ship-repair workshops and by entering into contract for tariff rates. The department negotiates and finalizes the rates with various equipment manufacturers for supply of spare parts to SCI vessels. The department also provides technical assistance to the profit centres and handles disposal of ships.

The Shipbuilding & Services Department of the T&OS Division Formulates technical specifications for acquisition of vessels for all the operating divisions of SCI; provides Technical support to Operating Divisions; collaborates with various organizations such as DG Shipping, MMD, Classification Societies, Bureau of Indian Standards etc.; and also provides Technical Consultancy Services to various Government Organizations in their tonnage acquisition programme.

Project Cell of T&OS division plans and processes the Annual 'Tonnage Acquisition Programme' of SCI. Thereby also assisting Government for acquisition of tonnage under the Indian flag. Floats tenders for the acquisition of newbuilding /secondhand/resale vessels for all Operating Divisions of SCI.

Business Development & Alliance Cell SCI is pursuing to diversify into various core and non-core areas related to shipping. A Business Development & Alliance Cell (BD&A) was formed with the objective of identifying new business opportunities which will enable SCI to optimally spread its resources for effective risk management. The BD&A Cell is involved in scouting for new business opportunities, analyzing and evaluating the strategic alliance proposals. The BD&A cell monitors the performance of existing Joint Ventures of SCI and provides quarterly performance report to SCI Board.

FINANCE DIVISION:

The Finance Division is one of the most important service centres in SCI which takes care of the following functions:

• Development Finance • Budget & Control • Internal Audit

Accounts : 1. Indian & Foreign Ports Accounts 2. Bills 3. Floating Staff Accounts 4. Accounts Finalisation & Shore Personnel A/Cs 5. Cash 6. Taxation 7. B&T Accounts 8. L&PS Accounts 9. OSV Accounts 10. Kolkatta Branch Accounts 11. Chennai Branch Accounts

SCI operates in practically all areas of shipping business servicing both national and international trades. Operations of SCI are spread across the globe and the Finance Division plays an important role in meeting the financing and accounting needs of the company.

PERSONNEL & ADMINISTRATION DIVISION:

Shore Personnel: Human Resources Development (HRD) – Recruitment & Selection, Training & Development, Employee Engagement, Employee Appraisals, Promotions, Transfers, LTC, Foreign Postings & Deputation.

All Officers and employees in SCI perform jobs / tasks / duties as assigned from time to time. Officers and employees gain experience and perfection in their assigned duties over passage of time. Duties are subject to change depending upon exigencies of work requirements bearing in mind the competitive nature of shipping industry. Description of job functions and associated duties and responsibilities of all Officers and employees are specifically listed and reflected in their Annual Performance Appraisal Reports.

Personnel & Administration division set up the norms for Recruitment, Promotion, Training, Transfer of personnel, Remuneration, Allowances and Amenities etc. taking into account various legal & statutory requirements & labour policies etc.

P& A division follow the guidelines given in below manuals in discharging their functions. Shore Employees Policy Manual and the Floating Staff Personnel Manual records the Recruitment policy, Promotion policy, Transfer, Separation from service, Allowances and Benefits etc. The CDA rules specifies guidelines for misconduct, penalties etc. for the shore employees.

Number of employees against whom Disciplinary action has been proposed/taken is fifteen.

Fleet Personnel: Recruitment and selection of floating staff personnel, Pre-sea Training, Planning and Posting, Wages and Salary administration, maintenance of personnel records, Employee's Appraisal, Medical Benefits, Leave, Separation from Service, Welfare activities.

Maritime Training Institute:

SCI has its own Maritime Training Institute (MTI), at Mumbai, an in-house institute equipped to handle the training requirements of SCI personnel, especially of the fleet personnel and certain aspects of Shipping Management, both Technical and Commercial. It provides a comprehensive range of courses available to the personnel employed in the maritime industry both in SCI and other Indian Shipping Companies. MTI has the distinction of being recognized as a branch of the World Maritime University, Malmo, Sweden, established under the auspices of the International Maritime Organisation. It is also the Regional Centre for the TRAINMAR Programme of the UNCTAD. Apart from training the other major activities undertaken are Course Booking and Management, Hostel Booking, Payments of fees, Honorarium and Catering, Contracts for Course and Campus Management, Procurement of Services, Material & Equipments.

INTERNATIONAL SAFETY MANAGEMENT CELL:

The SCI has introduced the Safety Management System by setting up a dedicated International Safety Management (ISM) Cell, which has developed, structured and documented procedures in compliance with the International Management Code for Safe Operation of Ships and for Pollution Prevention (ISM Code), in accordance with the resolution A.788(9) of the International Maritime Organization (IMO) and SOLAS, Chapter IX.

The SCI has laid the foundation of the Safety Management System (SMS) by recognizing that the cornerstone of good Safety Management is a commitment from the top, coupled with the competence, attitude and motivation of individuals at all levels, that determines the expectations of a good Safety Management System.

The SCI has complied with all the functional requirements of the ISM Code, which includes the Safety, Occupational Health & Environment Protection Policy and Drug & Alcohol Policy.

Implementation of ISM Code for Phase-I and Phase-II Vessels

The SCI has completed the task of compliance through verification, control and certification of the Company & the vessels of Phase-I, well within the deadline of 1st July 1998, as required by the ISM Code.

Similarly, certification of the Company and vessels of Phase-II was completed before the deadline of 1st July 2002.

• First Document of Compliance (DOC) for Phase-I vessels was obtained on 18th Nov 1997 and is renewed every 5 years with annual verification/renewal for individual ship-types.

• First Document of Compliance (DOC) for Phase-II vessels was obtained on 16th March 2001 and is renewed every 5 years with annual verification/renewal for individual ship-types.

Presently SCI holds separate Document of Compliance Certificates for individual ship-types as under:

Bulk Carriers (Indian Administration)
Oil Tankers & Gas Carriers (Indian Administration)
Passenger Ships (Indian Administration)
Other Cargo Ships (Indian Administration)
MODU Vessels (Indian Administration)
Gas Carriers (Malta) & Gas Carriers (Singapore)

Recently, SCI has taken over UTLA vessels among which Passenger HSC ship type vessels have been taken over. The Interim DOC for Passenger High Speed Craft vessels has been obtained on 01.03.2022 and is valid till 28.02.2023.

The last Renewal of DOC of the Company was carried out by the Indian Administration in January 2019 and DOCs were endorsed on 27.01.2022 and is valid till 31.10.2022. The DOCs for Ship types under Malta and Singapore were issued on 24.05.2019 and is valid till 26.05.2024.

New acquisitions are brought under the SMS, before delivery, with full compliance of the ISM Code.

Towards addressing all emergency related issues the following 3 dedicated contact numbers remain manned 24 hours in operating divisions:

a) B&T Division (Bulk Carriers, Tankers, LPG & LNG vessels) – 9819567080

b) Offshore Department (OSV’s and MSV’s) – 9920895642

c) CRC Department - 9820252867

The achievement of time-bound certifications was the result of the SCI’s strength of professional experience, planning, training, execution, systematic analysis and quality expertise, which is an asset for any world-class ship operator or owner. The SCI is also in a position to provide such management expertise to other national/international ship operators.

After effectively and dynamically implementing the ISM code within its fleet, the SCI is now looking to benchmark its Safety Management performance with lead players in the International shipping industry.

Adherence to ISPS Code

The ISPS Code (International Ship & Port Facility Security Code) was adopted by the IMO in December 2002 and became mandatory from 1st July 2004.

The objectives of the code are:

To establish an International framework involving co-operation between Contracting Governments, Government Agencies, local administrations and the shipping and port industries to detect security threats and take preventive measures against security incidents affecting, or port facilities used in international trade.
To establish the respective roles and responsibilities of the Contracting Governments, Government Agencies, local administrations and the shipping and port industries at the national and international level, for ensuring maritime security.
To ensure the early and efficient collection and exchange of security related information.
To provide a methodology for security assessments, so as to have in place plans and procedures to react to changing security levels.
To ensure confidence that adequate and proportionate maritime security measures are in place.

In order to meet the above objectives, the SCI has a security policy signed by the Chairman & Managing Director, which aims to 'provide safe & secure ships for its crew, passengers and cargoes whilst at sea and ports all over the world'.

SCI is committed to the following objectives to fulfill the requirements of its security policy:

Security of its ships and their crew, passengers and cargo
Support to its ships in implementing and maintaining the Ship Security Plan.

The ISPS Cell headed by the Company Security Officer (CSO) monitors the security aspects of the ships and ensures that:

The Ships Security Assessment (SSA) of every ship of the fleet is carried out.
Based on the SSA the Ship Security Plan (SSP) is developed for each ship.
The SSP so developed is scrutinized and approved by the Flag Administration.
The Flag Administration approved SSP is placed onboard and implemented effectively.
After implementation the security, internal and external audits are carried out, shortcomings if any are rectified and the statutory certificates (ISSC & CSR) are issued and connected onboard.
The annual internal audits are carried out along with the ISM audits, for checking the continuous effectiveness of the SSP and the deficiencies/non conformities identified are rectified.
Reviews of security activities are carried out and the SSPs are modified if required.
The security information available from all sources is collected, and relevant ones are sent to the ships and operating departments for increasing the security awareness of all concerned.
Concerned personnel from the ship and office undergo necessary training.
Consistency between safety requirements and security requirements is maintained.
Necessary security drills and exercises are carried out.
The 24-hour contact number of the CSO is available to all the ships for security related communication, which happens to be 9820311414.

A special cell in the Director General of Shipping has been created for round-the-clock monitoring of security alerts from the ships and security related communication and Gulf of Aden Piracy threats.

Maritime Security Policy

It is the aim of the Maritime Security Policy of the SCI to 'provide safe and secure ships for its crew, passengers and cargoes whilst at sea and at ports all over the world'.

In order to fulfill the aim of this maritime security policy, the SCI is committed to the following objectives:

Security of its ships and their crew, passengers and cargo
Support to its ships in implementing and maintaining the Ship Security Plan.

In order to achieve these objectives, the SCI shall:

Conduct Ship Security Assessments on its ships
Establish safeguards against all identified unlawful acts
Designate trained Company Security Officers and Ship Security Officers
Establish procedures for shipboard security emergencies
Comply with mandatory rules and regulations
Establish and promote a security culture in the fleet
Keep abreast of developments on maritime security and disseminate relevant information to its ships

Safety, Occupational Health & Environment Protection Policy

It is the aim of the Safety Management System of the Shipping Corporation of India Ltd.(SCI) to :

‘Preserve Safety of Ships and Personnel at Sea and Protect the Environment.’

In order to fulfill the aim, the SCI is committed to the following objectives:

To prevent injury and loss of life
To avoid damage to the environment
To avoid damage to property

To achieve these objectives the SCI, through its Safety, Occupational Health & Environment Protection Policy, shall:

Endeavour to continuously improve safety management skills of personnel ashore and onboard ships
Establish procedures for shipboard emergencies
Establish safe working practices onboard ships by posting suitably trained Safety Officers
Provide a healthy and safe working environment
Provide necessary resources to implement Occupational Health and Safety Programme and ensure that safety management team onboard is effective
Assess all identified risks to its ships, personnel and environment by risk assessment method and establish appropriate safeguards.
Comply with mandatory rules and regulations
Take into account the applicable industry codes, guidelines and standards recommended by the International Maritime Organization, Administrations, Classification Societies and Maritime Industry Organizations.
Ensure effective management review in its shore office at regular intervals

SCI’s Integrated Management System

SCI has been awarded the IMS (ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018) certification across its establishment and fleet.

The scope of IMS certification includes Owning, Managing and Chartering of ships for transportation of Goods and Passengers, Offshore and Marine Advisory Services, Maritime Training Services and Port/Terminal Operations Management.

IMS is internationally recognized as an assurance to customers and stakeholders about delivering high quality, responsible and consistent results over time.

Quality, health, Safety and Environment Policy

In pursuit to keep up to the Vision and Mission of the Organization, The Shipping Corporation of India Ltd. is committed to —

Effectively implement the Quality, Occupational Health, Safety and Environment system across the Fleet and Establishments
Drive the business through Excellence in Quality of Service, Environment, Occupational Health & Safety Performance with Professional Integrity, meeting stated and implied needs of its customers and other stake holders in a Safe, Secure and Healthy working environment
Complying with all applicable National & International, Flag and Port State, Class, Port Authority, Legal and other requirements to which the Organization subscribes
Set Objectives, Targets, Monitor Process Efficiency & Performance and Review of QHSE to pursue excellence through Continual Improvement and Involvement of People
Achieve the goal of zero spills to the sea, zero incidents, prevention of injury & ill-health, Damages and other Losses through continual improvement.
Deal proactively with Climate Change issues by efficient use of Natural Resources & Energy, Reducing & Preventing all types of Pollutions including air, water, land, flora & fauna, Promoting Waste Avoidance and Recycling Measures
Enhancing the Competence of Shore-based as well as Shipboard personnel through appropriate selection, identification of training needs, effective training, human resource management & development
Communicating QHSE Policy and Performance to its employees, all stake holders and other interested parties

Initiatives by SCI towards Quality, Safety and Environment sustainability

The Shipping Corporation of India Ltd. has been awarded an Integrated Management System (IMS) Certification on 23rd December, 2015; by virtue of which SCI complies with the MoU target for 2015-16 by Govt. of India.

SCI is now awarded with ISO 9001:2015 (QMS), ISO 14001:2015 (EMS), and ISO 45001:2018 (OH&SMS) certification across its establishment and fleet.

IMS is internationally recognized as an assurance to customers and stakeholders about delivering high quality, responsible and consistent results over time.

Recently SCI's Maritime Training Institute inaugurated 0.5 MW Solar Grid Connected System.

Further SCI has updated and implemented new Drug & Alcohol Policy

SCI’s Drug & Alcohol Policy

SCI is committed to prevent drug and alcohol abuse for the health and welfare of its employees, operational safety and the environment to:

Prevent Drug and Alcohol Abuse amongst all employees ashore and afloat.

In order to fulfill this aim, the SCI is committed to prevent drug and alcohol abuse amongst all employees as part of the SCI’s commitment to the health and welfare of its employees, operational safety and protection of environment.

To achieve these objectives, the SCI, through its Drug & Alcohol Policy, shall ensure following in the offices and onboard ships owned and operated by SCI:

Prohibit consumption of illegal drugs (which include but are not limited to heroin, cannabis, cocaine, ecstasy and amphetamines) and alcohol within office and work premises ashore
Prohibit consumption of illegal drugs (which include but are not limited to heroin, cannabis, cocaine, ecstasy and amphetamines) and alcohol onboard as per section “Drug & Alcohol Procedures” in Shipboard SMS Manuals.
Prohibit individuals from reporting for duty under the influence of drug and alcohol
Comply with mandatory Merchant Shipping regulations in respect of general health, safety and responsibilities on employees and employers
Commit to safety and health culture in the fleet

Special Measures and Contact

Due to Enhanced Piracy in Horn of Africa and spreading of same in Arabian Sea, there is presence of Naval/Military forces in the Gulf of Aden. It is concentrated on the Internationally Recommended Transit Corridor (IRTC)

This has significantly reduced the incidence of piracy attack in this area. Somali pirate activity has been forced out into the Arabian Sea and beyond. . It is important to note, however, that there remains a serious and continuing threat from piracy in the Gulf of Aden.

With the “Best Management Practices” in force Address and contact details of following anti-piracy centers have gained considerable importance.

UKMTO

E-mail: UKMTO@eim.ae

Telephone (24 hrs): + 971 50 552 3215

MSCHOA

Website for Reporting: www.mschoa.org

Telephone: +044 (0) 1923 958545

Fax: +44 (0) 1923 958520

NATO SHIPPING CENTRE

Website: www.shipping.nato.int

Email: info@shipping.nato.int

Telephone (24hrs): +44(0)1923 956574

Fax: +44(0)1923 956575

MARLO

Website: http://www.cusnc.navy.mil/marlo/

Email: marlo.bahrain@me.navy.mil

Office: +973 1785 3925

Duty (24hrs): +973 3940 1395

Fax: +973 1785 3930

INTERPOL

Website: www.interpol.int

Email: os-ccc@interpol.int

Telephone (24hrs): +33(0) 4 72 44 76 76

IMB

Email: piracy@icc-ccs.org

Telephone: +60 3 2031 0014

Fax: +60 3 2078 5769

Telex: MA34199 IMBPC1

DGS has launched the e-module on registration of vessels for anti-piracy escort in the IRTC. The module is presently launched on ‘Beta - version’ for about 30 days and can be accessed by activating the “Anti piracy escort” icon on the home page of www.dgshipping.gov.in. The module is user friendly and involves two step registration, namely:

Step 1: Obtaining user ID and the password. This is generated automatically on submission of basic information of the applicant but would be activated 48 hrs after the submission of application.

Step 2: Registering for a particular escort service. This is achieved by accessing the registration form by using the assigned user ID and password.

Benefits of Safety Management System

An improvement in the safety consciousness and safety management skills of personnel ashore and on board the vessels bring in a safety culture, which provides maximizing the benefits of cost savings, derived from implementation of the ISM Code

Benefits of the Safety Management System:

Reduced number of accidents, detention & delays
Greater confidence on part of the clients
Cost savings resulting from improved efficiency and productivity
Safe carriage of cargo & reduction in claims
Reduction in pollution claims
Favorable insurance premium
Improved company morale
Building trusts among the personnel
Demonstrating higher degree of Leadership and Management commitment.
Focusing on building resources and motivating personnel through training.
Change of attitude and work culture
Introduce quality into management system by assuring improved safety standards

Contacts:

Capt Ashwini Sri Rajiv Banik

DPA & CSO, MR/MA ADPA/ACSO

Phone: +91-22-22026908/ 2202285 Phone: +91-022 2277 2855

Mobile: +91-9820311414 Mobile: +91-7001139312

Mobile: +91-9819365057 Mobile: +91-9769477569

Email - ashwini@sci.co.in Email: rajib.banik@sci.co.in

Common Emails - ism.cell@sci.co.in; isps.cell@sci.co.in

In an endeavor towards transparency and adherence to Suo Moto Disclosure under Section 4 of the RTI Act, 2005, ISM Cell has following key personnel and APIO which can be reached on following:

Capt. Ashwini Shri Rajib Banik Mr.Girish Guhagarkar

DPA/CSO/ MR/MA ADPA/ ACSO APIO

Email:ashwini@sci.co.in Email:-rajib.banik@sci.co.in Email:girish.guhagarkar@sci.co.in

Common Emails -- ism.cell@sci.co.in; isps.cell@sci.co.in

PURCHASE & SERVICES DEPARTMENT:

P & S Division performs the supportive function by procurement of goods and services required for operation and maintenance of ships and other divisions of SCI. The procurement of goods and services are regulated by proper arrangement by way of contractual arrangements or Spot Purchase.

The P & S Division broadly comprises of six departments

Contracts Department: Initiates, process and finalizes procurement arrangements for various stores required on board ships and / or in SCI offices at Indian and foreign ports as per guidelines, rules and regulations laid down in the “Purchase Manual”.

Purchase Department: The Indent Cell does the function of procurement of stores as per the sanctioned indent received from the operating departments, either on the basis of the above contracts or on the basis of Spot Purchase.

Victualling Cell : Arranges supply of non-bonded provisions/ bond items to vessels as per indents received from the vessels, either on the basis of the above contracts or on the basis of Spot Purchase.

Bunker Cell: Arranges for bunker supplies as per vessel’s requisitions at various Indian and foreign ports.

Services Department: Responsible for the appointment of ad-hoc and regular agents at Indian and Foreign ports and also processing and finalization of rate contracts with various domestic and international service providers for services such as stevedoring, transportation, container storage and repairs, launch and water supplies, terminal operations, courier services etc.

Insurance Department: Handles the underwriting and claims in respect of the ships, assets and employees of SCI.

PUBLIC RELATIONS:

The Department to assist the Management in providing internal and external communication inputs with a view to chalk out a suitable media plan benefiting the needs and corporate ideology of SCI.

Other activities of the Public Relations Department can be summed up as follows -

Release focused Corporate/Statutory advertisements in print/electronic media through a professional PR agency appointed by SCI.
Arrange periodical meet between CMD/other Directors of SCI and Correspondents from the Press, also to arrange Press Release on behalf of SCI.
Coordinate and provide protocol services to Parliamentary and other delegations, VIPs, Senior Governmental officials and Corporate Guests.
Provide and arrange hospitality services to the Guests and executives. To provide travel solutions to our executives for their official tours within India and abroad.
Print and distribute SCI Calendars//leaflets/Brochure/Annual Reports.
Publishing quarterly in-house e-journal “SCI Sandesh” in Hindi, Marathi and English with a view to Communicate with the employees about latest happenings.
Organize various corporate events, functions, seminars, meets etc. AGM of SCI shareholders.
Procurement of Corporate Mementos for distribution to employees as well as to the business interest and well wishers.

Though many of the activities as enumerated above are undertaken departmentally, but certain activities which requires the higher professional skills are done through external sources by following the appropriate guidelines laid down and with the concurrence of the Management.

BOARD SECRETARIAT:

The Board Secretariat Department of SCI undertakes the following functions:

• Co-ordination for conducting General Meetings, Board Meetings, Audit Committee and other meetings. • Preparing minutes of these Meetings and follow-up action required to be taken by the various Division’s / Department’s, • Legal matters, • Work related to shareholders of the SCI, • Co-ordination for answering Parliament Questions, • Processing payment for legal bills, • Processing payments of various professional memberships taken by SCI, • Advising on Joint Ventures of SCI, • Providing information under RTI Act. • Updating the Fleet Position

VIGILANCE DEPARTMENT:

The Vigilance division, directly reports to the Chairman and Managing Director of the Company who takes personal interest in promoting the culture of honesty, transparency and fairness in the organization.

INFORMATION TECHNOLOGY DEPARTMENT:

SCI has implemented a large scale integrated SAP ERP systems using state of the art technology and all the stake holders such are employees (Shore & Fleet),customers, vendors, Agents and the management are getting benefitted. A Disaster recovery site is built at Kolkata office to ensure business continuity during any emergency. Periodic System audits are carried out on internal controls & cyber security and most of their recommendations are being implemented. E-tendering platform is extensively being used for procurements which enable transparency and efficiency in procurement processes. Vendor Bill tracking & monitoring system is implemented to assist the vendors to know the status of their invoices. SCI has successfully implemented GST (Goods and Services Tax) related changes on ERP systems.

Information Technology Department is headed by GM (IT) who is reporting to D (L&PS).

REGIONAL OFFICE – DELHI

Head of Regional Office, New Delhi is designated as Regional Senior Manager. Since this office functions under direct supervision of CMD, the main task is related to co-ordination with Ministry of Shipping, DPE and various other Govt. Departments, all Legal matters i.e. in High Court, Dist. Courts as well as arbitration cases related to SCI.

This office is also entrusted with the task of Fleet Personnel posting, IT, Vigilance, Accounts, IMS, PR, Protocol etc., CONOPS i.e. Container Marketing, Post fixture activities with Dept. of Fertilizers, IOC etc & Nodal Office for uploading of SCI Tenders in Central Public Procurement Portal (CPPP).

Contact Details of Officers:

	Name	Designation	Office Telephone	Mob
1	Ashok Kumar	Senior Manager	+91-11-23473031	+91 9968690555
2	Narender Kumar	Manager & APIO	+91-11-23473004	+91 9811439226
3	Sunil Kumar	Manager	+91-11-23473005	--

REGIONAL OFFICE - KOLKATA

Regional General Manager is the Administrative Head of the Kolkata Regional office. The Kolkata Regional Office consists of the following departments’ viz. P&A, Liner Commercial, B&T, C&PS, Technical, Fleet Personnel, IT, Accounts, Vigilance, Internal Audit, P&PR, Purchase & Stores and RGM’s Secretariat.

REGIONAL OFFICE - CHENNAI

Head of Regional office is designated as Regional General Manager. This office is like a mini corporate office having sections like Personnel & Administration, Finance & Account, Internal Audit, Official Language, Technical & ISM, Fleet Personnel, Information Technology, Vigilance, Internal Audit, Export, Import, Purchase & Services, Port Operation, Repair Bill Cell, C&F and IMS.

SRI VIJAYA PURAM OFFICE

The office reports to Director (L&PS).